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Society for Birth Defects Research and Prevention Annual Meeting FAQs
Basic information and frequently asked questions about the Society for Birth Defects Research and Prevention Annual Meeting. Have a question? The Annual Meeting FAQs may have an answer for you, if you don’t find the answer you are looking for please email bdrp@birthdefectsresearch.org for more information.
Frequently Asked Questions
2017 Annual Meeting
When and where is the Society for Birth Defects Research and Prevention 2017 Annual Meeting?
The Society for Birth Defects Research and Prevention will host its 57th Annual Meeting in Denver, Colorado, June 24-28, 2017. The meeting will be held at the Grand Hyatt Denver, 1750 Welton Street, Denver, Colorado 80202. There are two education courses scheduled to begin on Saturday, June 24. Please note that these courses require a separate registration. The Annual Meeting will open with the President's Welcome at 8:00 am on Sunday, June 25.
Who attends the Annual Meeting?
Academic, industrial, and governmental scientists from diverse fields such as cell and molecular biology, developmental biology and toxicology, reproduction and endocrinology, nutritional biochemistry, genetics, and epidemiology, as well as the clinical disciplines of prenatal medicine, pediatrics, obstetrics, neonatology, medical genetics, and teratogen risk counseling.
Can I present my research at the Annual Meeting?
You are encouraged to participate in the meeting by presenting your research as a Poster or Platform talk. Poster and Platform talks are selected from submitted abstracts. The Society for Birth Defects Research and Prevention offers online abstract submission. (link to the abstract page-not the abstract site but the instructions). Please remember that the abstract submission deadline is Wednesday, February 15, 2017.
How do I register for the Annual Meeting?
You can either register online or complete a registration form and send it into the Society for Birth Defects Research and Prevention headquarters office.
Do I have to be a member of Society for Birth Defects Research and Prevention to attend the Annual Meeting?
Membership is not a requirement to attend the Annual Meeting but we do encourage you to become a member so you can take advantage of the lower registration rates and enjoy the many benefits of being a Society for Birth Defects Research and Prevention member.
What does Annual Meeting registration include?
The Society for Birth Defects Research and Prevention meeting registration fee covers food and beverage functions, as well as the administrative costs for the meeting. The functions include:
- Morning Coffee and Pastries
- Welcome Reception on Sunday
- 11 coffee breaks
- 2 light receptions during poster sessions
- Student/Postdoctoral Fellow Lunch Workshop (Trainees only)
- Student/Postdoctoral Fellow Career Event (Trainees only)
- Warkany Tea on Wednesday
- Banquet on Wednesday
Separate registration is required for the Education Courses.
Will I receive written confirmation of my registration?
Yes. Online registrations will receive email confirmation shortly after being submitted. Faxed and mailed registrations will receive confirmation via email as soon as they are processed.
When/where will I get my Annual Meeting materials?
All registration materials will be available online before the meeting. Annual Meeting registrants will receive an email alerting them that the materials are available. Only those registered for the meeting will have access to the Annual Meeting materials.
Where/when do I pick up my Annual Meeting Badge?
All attendees are required to wear a badge for all Annual Meeting sessions and events. Badges can be picked up at the registration desk during the posted registration hours.
Can I register at the meeting?
Yes, onsite registration is available. You can register online before you stop by the registration desk, print out a registration form and bring it with you, or complete a registration form available at the registration desk.
What is the conference dress code?
Dress is business casual for daytime events. Be sure to wear comfortable shoes and bring a sweater for chilly meeting rooms.
What is your cancellation policy?
Refunds for cancellations must be submitted in writing and emailed the Society for Birth Defects Research and Prevention headquarters office at bdrp@birthdefectsresearch.org. There is a $25 fee for cancellation of the meeting registration before May 15, 2017. No refunds will be issued after May 15, 2017. Registrants who do not cancel prior to May 15, 2017 and do not attend will be responsible for the full registration fee.
What is your substitution policy?
Registrants unable to attend the conference may send an alternate. Email the Society for Birth Defects Research and Prevention headquarters office at bdrp@birthdefectsresearch.org. A service fee of $25 will be charged for each substitution. Substitutions must be received by May 15, 2017. Participants will be responsible for the change fee.
Can I get a certificate of attendance?
Attendees who need a certificate of attendance should send a formal request to bdrp@birthdefectsresearch.org no later than June 6, 2017. Please make sure to include any specific required text, such as abstract presentation information. Attendees will be able to pick up their certificate of attendance at the registration desk when they pick up their badge.
Do you accommodate special needs?
Persons with disabilities requiring conference access and/or reasonable accommodation should notify bdrp@birthdefectsresearch.org of this need during the registration process so that the accommodation may be met. Please make us aware of any needed accommodations as soon as possible so that appropriate plans can be made.
Do you accommodate dietary restrictions?
The Society for Birth Defects Research and Prevention recognizes individuals have special dietary requirements. Although the Society cannot guarantee that these needs will be met, the Society wishes to try to accommodate the needs of each attendee. It is important that we know what your special needs are as early as possible, please contact bdrp@birthdefectsresearch.org to let us know what your special dietary requirements are.
How do I make my hotel reservation?
Reservations can be made using the unique web links provided on the Hotel Information Page. Please note that there are three different room types. Please use the attendee link unless you are a government employee or student. Those making government or student reservations will be required to show the appropriate identification upon check- in.
Where is the closest airport?
The closet airport is Denver International Airport (DEN) and it is approximately 23 miles away from the Grand Hyatt Denver.
How do I get from the airport to the Grand Hyatt San Antonio?
Denver Taxis provide you with the quickest and most efficient mode of transportation. The approximate cost to the Grand Hyatt Denver is $50-60.00 one way. All ground transportation services at Denver International Airport are located in Jeppesen Terminal, level 5. For information, call 303 342 2000 or click here.
Denver Airport Rail costs $9 each way, you can use the A Line (rail service), to get to and from the airport and Denver Union Station. The Denver airport rail has six stops along the way and takes approximately 37 minutes. Union Station is located just under a mile from the Grand Hyatt Denver and can be accessed by taxi, the free 16th Street Mall shuttle (MallRide) and free downtown MetroRide from Union Station.
Denver’s shared-ride service and shuttles offer transportation to and from Denver International Airport and downtown for a fee. Denver does not have an official airport shuttle. For more information visit http://www.flydenver.com/parking_transit/transit/shared-vans.
Will there be parking at the hotel?
Valet-Parking is available in Grand Hyatt Denver’s covered garage. Overnight Parking is $42.00. Daily parking is also available for $23.00 for up to four hours and $28.00 for four to 8 hours. Self-parking is available for a fee at several parking lots located near the hotel. Please
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