Meeting Information

Society for Birth Defects Research and Prevention Annual Meeting FAQs

Basic information and frequently asked questions about the Society for Birth Defects Research and Prevention Annual Meeting. Have a question? The Annual Meeting FAQs may have an answer for you. If you don’t find the answer you are looking for please email for more information.

Frequently Asked Questions

The Society for Birth Defects Research and Prevention will host its 58th Annual Meeting in Clearwater, Florida on June 23–27, 2018. The meeting will be held at the Hilton Clearwater Beach Resort, 400 Mandalay Ave, Clearwater Beach, FL 33767. There are two education courses scheduled to begin on Saturday, June 23. Please note that these courses require a separate registration. The Annual Meeting will open with the President's Welcome at 8:00 am on Sunday, June 24.

Academic, industrial, and governmental scientists from diverse fields such as cell and molecular biology, developmental biology and toxicology, reproduction and endocrinology, nutritional biochemistry, genetics, and epidemiology, as well as the clinical disciplines of prenatal medicine, pediatrics, obstetrics, neonatology, medical genetics, and teratogen risk counseling.

You are encouraged to participate in the meeting by presenting your research as a Poster or Platform talk. Poster and Platform talks are selected from submitted abstracts. The Society for Birth Defects Research and Prevention offers online abstract submission. Please remember that the abstract submission deadline is Thursday, February 15, 2018.

Registration for the 2018 Annual Meeting is closed.

Membership is not a requirement to attend the Annual Meeting but we do encourage you to become a member so you can take advantage of the lower registration rates and enjoy the many benefits of being a Society for Birth Defects Research and Prevention member.

The Society for Birth Defects Research and Prevention meeting registration fee covers food and beverage functions, as well as the administrative costs for the meeting. The functions include:

  • Morning Coffee and Pastries
  • Welcome Reception on Sunday
  • 7 coffee and refreshment breaks
  • 2 light receptions during poster sessions
  • Student/Postdoctoral Fellow Lunch Workshop (Trainees only)
  • Student/Postdoctoral Fellow Career Event (Trainees only)
  • Warkany Tea on Wednesday
  • Closing Celebration on Wednesday

Separate registration is required for the Education Courses.

Yes. Online registrations will receive email confirmation shortly after being submitted. Faxed and mailed registrations will receive confirmation via email as soon as they are processed.

All registration materials will be available online before the meeting. Annual Meeting registrants will receive an email alerting them that the materials are available. Only those registered for the meeting will have access to the Annual Meeting materials.

All attendees are required to wear a badge for all Annual Meeting sessions and events. Badges can be picked up at the registration desk during the posted registration hours.

Yes, on-site registration is available. You can register online before you stop by the registration desk, print out a registration form and bring it with you, or complete a registration form available at the registration desk.

Dress is business casual for daytime events. Be sure to wear comfortable shoes and bring a sweater for chilly meeting rooms.

Refunds for cancellations must be submitted in writing and emailed the Society for Birth Defects Research and Prevention headquarters office at There is a $25 fee for cancellation of the meeting registration before May 15, 2018. No refunds will be issued after May 15, 2018. Registrants who do not cancel prior to May 15, 2018 and do not attend will be responsible for the full registration fee.

Registrants unable to attend the conference may send an alternate. Email the Society for Birth Defects Research and Prevention headquarters office at A service fee of $25 will be charged for each substitution. Substitutions must be received by May 15, 2018. Participants will be responsible for the change fee.

Attendees who need a certificate of attendance should send a formal request to no later than June 6, 2018. Please make sure to include any specific required text, such as abstract presentation information. Attendees will be able to pick up their certificate of attendance at the registration desk when they pick up their badge.

Persons with disabilities requiring conference access and/or reasonable accommodation should notify of this need during the registration process so that the accommodation may be met. Please make us aware of any needed accommodations as soon as possible so that appropriate plans can be made.

The Society for Birth Defects Research and Prevention recognizes individuals have special dietary requirements. Although the Society cannot guarantee that these needs will be met, the Society wishes to try to accommodate the needs of each attendee. It is important that we know what your special needs are as early as possible, please contact to let us know what your special dietary requirements are.

Reservations can be made using the unique web links provided on the Housing Information page. Please note that there are three different room types. Please use the attendee link unless you are a government employee or student. Those making government or student reservations will be required to show the appropriate identification upon check-in.

The Hilton Clearwater Beach Resort is located 20 miles (25 minutes) from Tampa International Airport (TPA) and 15 miles (20 minutes) from St. Petersburg-Clearwater International Airport (PIE).


Taxis provide you with the quickest and most efficient mode of transportation. The approximate cost to the Hilton Clearwater Beach Resort is $50 one way. All ground transportation services for both airports at are located outside baggage claim.

Clearwater Beach Shared-Ride Services

Shared-ride service and shuttles offer transportation to and from both airports and Clearwater Beach for a fee. Clearwater Beach does not have an official airport shuttle. For more information visit the Tampa Airport Ground Transportation page or the Fly2Pie Taxi page.

Valet-Parking is available at the Hilton Clearwater Beach Resort for $25/day. Self-parking is available for a fee at several parking lots located near the hotel. Please note prices are subject to change.

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